Accounting Manager

Growing non profit in St. Louis is in need for an Accounting Manager! Hybrid 4 days in, 1 day remote

This Jobot Job is hosted by: Kyle Beard
Are you a fit? Easy Apply now by clicking the "Apply" button and sending us your resume.
Salary: $85,000 - $95,000 per year

A bit about us:

Growing nonprofit in STL

Why join us?

• Health, dental, and vision insurance
• 401(k) with 8% employer contribution
• 15–20 days of PTO annually, plus paid holidays
• Hybrid work environment (Mondays remote)
• Opportunity to shape and strengthen financial systems during a period of strategic growth
• Exposure to endowment and committee-level financial governance

Job Details

Key Responsibilities

Accounting Operations (AP, AR, Payroll)

• Own the full-cycle accounting process, including accounts payable, accounts receivable, payroll, and general ledger maintenance
• Manage weekly AP payment runs via Bill.com in alignment with cash flow forecasts and leadership priorities
• Maintain vendor records, W-9s, and oversee annual 1099 preparation
• Oversee expense report processing and reimbursements to ensure accuracy and a positive stakeholder experience
• Administer bi-weekly payroll through ADP; reconcile payroll entries to the general ledger and bank activity

Budgeting, Forecasting & Financial Reporting

• Lead the annual budgeting process and quarterly forecasting to support organizational planning
• Prepare quarterly financial reports, variance analyses, and dashboards for leadership and the Board
• Maintain rolling cash flow forecasts and provide scenario analysis to support decision-making
• Reconcile meeting-related revenues and expenses, including sponsorships, registrations, and direct event costs, and ensure alignment across budgets, forecasts, and actual results

General Ledger, Close & Internal Controls

• Manage monthly, quarterly, and annual close processes, ensuring accurate and timely financial reporting
• Prepare and review journal entries, reconciliations, and supporting schedules
• Develop, document, and maintain accounting policies, procedures, and internal controls
• Maintain process documentation and control narratives to support audit readiness

Audit, Compliance & Governance Support

• Serve as the primary accounting liaison for the annual external audit
• Coordinate preparation of audit schedules, respond to auditor inquiries, and support timely completion
• Support external reporting requirements, including audited financial statements, IRS Form 990, and state filings
• Provide financial reporting and analysis in support of Board and committee oversight

Cash Management & Treasury Support

• Monitor cash balances, bank activity, and short-term investments
• Align payment timing with liquidity needs and reserve targets
• Flag variances and recommend actions related to collections, payment timing, or cash positioning

HR, Benefits & Insurance Coordination (Accounting-Related)

• Support the accounting and payment of employee benefit plans, including reconciliation of benefits invoices, payroll deductions, and employer contributions
• Assist with the accounting, payment, and tracking of business insurance premiums (e.g., health benefits, general liability, D&O, cyber, workers’ compensation)
• Provide financial schedules and documentation related to benefits and insurance for leadership, auditors, and external advisors

Endowment & Committee Support

• Provide financial tracking and reporting support for the Endowment and Investment Committee

Contracted Accounting Support (as applicable)

• Provide accounting support to affiliated organizations under contracted-services agreements, as approved
• Ensure strict separation of financial records, systems, and internal controls in accordance with governance and audit standards
• Track time and activity to support accurate cost allocation and transparency

Additional Responsibilities

• Perform other accounting-related duties and cross-functional financial support as needed to ensure accurate reporting, compliance, and operational continuity in a small organization

Qualifications

• Bachelor’s degree in accounting, finance, or related field
• Minimum 7–10 years of progressive accounting experience
• Demonstrated experience leading full-cycle accounting, close processes, and audits
• Strong working knowledge of GAAP, internal controls, and nonprofit or association accounting
• Hands-on experience with payroll processing (ADP preferred)
• Proficiency with QuickBooks Online and AP/AR platforms (Bill.com preferred)
• Experience preparing board-facing financial reports and analyses
• Exceptional attention to detail, organization, and follow-through
• Ability to work independently while collaborating effectively with leadership and cross-functional teams
• Clear, professional communication skills and a service-oriented mindset

Interested in hearing more? Easy Apply now by clicking the "Apply" button.

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